Though Outlook automatically compacts its data file, if it contains more than 20% of unused space. It reduces the amount of space that the OST or PST file occupies, and helps Outlook to function efficiently. This feature helps in compressing the oversized PST file. You can use the ‘ Compact Now ’ feature to reclaim all the white spaces or blank spaces which was held by the deleted items. This method is applicable to Outlook 2013 and the above versions. Note: You can increase the Outlook file size limit by changing the registry values. Check the Include items with "Do not AutoArchive" checked check box if you want to override a previous setting to not automatically archive specific items.Under the Archive file, specify the location for saving the archived file by clicking on Browse.Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than.Go to the File menu and click on Archive.Check the box saying Include items with “Do not AutoArchive” checked to include all items that might be individually marked to be excluded from automatic archiving.Specify a location for the archived file, by clicking on Browse.Go to Archive items older than a section and specify a date.Choose the option saying Archive this folder and all subfolders and then select the folder that you want to archive.Go to File Tab > Cleanup Tools > Archive.Check the box saying Include items with “Do not AutoArchive” checked to archive individual items that are excluded from automatic archiving.Select the folders that you need to archive, by clicking on Browse.Under Archive items older than, select a date.In Outlook 2016, click on File > Info > Tools > Clean up old items.
In Outlook 2013, click on the Cleanup Tools section, select Archive.Steps to Archive Data in Outlook 2013 / 2016 / 2019 NOTE: The Archive and AutoArchive options might not be available in your Outlook mail if your profile connects to an Exchange Server. Whenever needed you can open this archive from Outlook. You can move the old items you want to keep to an archive i.e., a separate Outlook Data File (.pst). You can archive old Outlook data to keep your mailbox from filling up and reaching its maximum size. Archive your Data to Overcome the problem of an Oversized PST file Fortunately, you can swiftly fix the error and the corrupt PST file without losing data using Remo PST Repair Tool. Managing an oversized and corrupt PST file can be really troublesome. If the error has resulted in PST file corruption, refer to this solution to repair the PST file. As these methods are only applicable to a healthy Outlook Data File.
OUTLOOK 2016 ARCHIVE WHEN I PRESS DELETE MANUAL
Before trying the below-mentioned manual methods for split pst files in outlook, make sure that your PST file is not corrupted. However, other safe methods will work the same as splitting a large pst file into smaller parts. MS Outlook does not have an in-built tool for splitting large-sized PST files.
Then the best possible solution to manage an oversized PST file is by splitting it into smaller parts. Instead, it is showing an error message that the Outlook data file reached the maximum size of 50 GB already. But if you have already tried it and Outlook is not even allowing deletion action. Solutions to Fix the Outlook Data File Has Reached the Maximum SizeĪn oversized PST file issue can be resolved just by reducing the PST file size by deleting trivial data. In the older versions of Outlook like 97-2002, the limit s 2GB. Whereas, Outlook 20 have a maximum data storage limit of 20GB. For Outlook 2010, 2013, and 2016 users the maximum limit is 50GB. Outlook PST file comes with a specific data storage limit depending on the Outlook version you are using. Solutions to Fix the Outlook Data File has reached the Maximum LimitĪrchive your Data to Overcome the problem of an Oversized PST fileįix this issue of Oversized PST file with Import/Export Processįix Oversized PST file and Recover Data using PST Repair Tool Go through the article and apply the solutions we have provided in the upcoming segments. You will be able to easily fix this issue of the Outlook data file PST has reached the maximum size by yourself. Empty your deleted items folder from MS Outlook or delete messages from your mailbox to create more space” ĭo not worry. If you are also not able to access your Outlook account because of the error saying “ Your mailbox has reached its maximum size limit at which you cannot send or receive any more content. Many Outlook users might have come across this error where your Mailbox has reached its maximum limit and you are no longer able to send or receive emails.
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